In the course of completing a mailing list subscription to Digital Scholarship @ Oxford, you have provided information about yourself (‘personal data’). We (the University of Oxford) are the ‘data controller’ for this information, which means we decide how to use it and are responsible for looking after it in accordance with the General Data Protection Regulation and associated data protection legislation.
How we use your data
We will use your data to: send you information about the Digital Humanities at Oxford.
We are processing your data for this purpose only because you have given us your consent to do so, by emailing the Oxford mailing list server with the appropriate subject line. You can withdraw your consent at any time by contacting us at firstname.lastname@example.org. In this event, we will stop the processing as soon as we can. However, this will not affect the lawfulness of any processing carried out before your withdrawal of consent
We will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.
Who has access to your data?
Access to your data within the University will be provided to those who need to view it as part of their work in carrying out the purposes described above.
To carry out these purposes we may share your data with companies who provide services to us, such as to send out emails about the Digital Humanities at Oxford. These companies are required to take appropriate security measures to protect your data in line with our policies. We do not allow them to use your data for their own purposes. We permit them to process your data only for specified purposes and in accordance with our instructions. Where we share your data with a third party, we will seek to share the minimum amount necessary.
Retaining your data
We will only retain your data for as long as we need it to meet our purposes, including any relating to legal, accounting, or reporting requirements, or until you ask us to delete it.
Your data will be held securely in accordance with the University’s policies and procedures. Further information is available on the University’s Information Security website https://www.infosec.ox.ac.uk/.
Where we store and use your data
We store and use your data on University premises, on the JISC Online Survey platform and on the Adestra email marketing platform, in an electronic format. The University's Information Security Team have assessed and approved the data security statement for the Online Surveys service. Adestra is approved for use at the University by IT Services and Legal Services; and accords with relevant data privacy and information security policies.
Information on your rights in relation to your personal data are explained here.
If you wish to raise any queries or concerns about our use of your data, please contact us at email@example.com.